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Student Mobility

The Mobility should take place between 1st of July of current year and 30th of September of the following year. Students have two options within Student mobility:

1) Student Mobility for Studies (SMS)  

A study period abroad at a partner higher education institution (HEI): To ensure high-quality mobility activities with maximum impact on the students, the mobility activity has to be compatible with the student’s degree-related learning and personal development needs. The study period abroad must be part of the student's study programme to complete a degree at CyI.

The receiving organization must be HEIs that has signed the inter-institutional agreements. Please contact the Office of Graduate Studies for the list of HEIs that CyI has the agreement. 

Study periods: from 3 to 12 months (including a complementary traineeship period, if planned). A study period abroad may combine a traineeship period.



2) Student Mobility for Traineeship (SMT)

A traineeship (work placement) abroad in an enterprise or any other relevant workplace: Traineeships abroad at a workplace are also supported during short cycle, first, second, third cycle studies and within a maximum of one year after the student’s graduation. This also includes the 'assistantships' for student teachers. Wherever possible, the traineeships should be an integrated part of the student's study programme.

The sending organisation must be a HEI awarded with an ECHE.

The receiving organisation can be any public or private organisation active in the labour market or in the fields of education, training and youth. For example, such organisation can be: 

  • a public or private, a small, medium or large enterprise (including social enterprises);
  • a public body at local, regional or national level;
  • a social partner or other representative of working life, including chambers of commerce, craft/professional associations and trade unions; 
  • a research institute;
  • a foundation;
  • a school/institute/educational centre (at any level, from pre-school to upper secondary education, and including vocational education and adult education);
  • a non-profit organisation, association, NGO;
  • a body providing career guidance, professional counselling and information services;
  • a Programme

Traineeships period : from 2 to 12 months.



A student may participate in mobility periods totalling up to 12 months maximum per each cycle of study, independently of the number and type of mobility activities. Participation with a zero-grant from EU funds counts as well towards this maximum duration:

The duration of a traineeship by recent graduates counts towards the 12 months maximum of the cycle during which they apply for the traineeship.



PROCEDURE FOR STUDENT MOBILITY

The Office of Graduate Studies sends out a Call for Interest normally at the beginning of year, express your interest by replying to the message.

The application form should include three mobility destinations by the order of priority.

The form should be submitted within the deadline specified. (Normally around 15th of May).

The ERASMUS Sub-Committee will evaluate applications against the set selection criteria and according to the allocated funds.  The outcome of selection will be communicated in writing to applicants by the Office of Graduate Studies.

Next steps to follow:



SMS

SMT

Pre-requisite

Inter-institutional Agreement  

(if there is no inter-institutional agreement with the institution, students’ supervisor and Program Director should initiate the agreement)



Acceptance letter/message from the host organization



Before mobility

With the assistance by the Office of Graduate Studies, following documents are sent to the host organization for their signature

Students to provide all required documents to the host institution


With the assistance by the Office of Graduate Studies, following documents are sent to the host organization for their signature


Students to provide all required documents to the host institution


Upon signatures by three parties, students start Business Travel Request/Leave Request form



Upon signatures by three parties, students start Business Travel Request/Leave Request form

OLS

Student to undergo OLS Language Assessment

Student to undergo OLS Language Assessment





Grant Agreement for SM Studies to be signed between CyI and applicants

Grant Agreement for SM Traineeship to be signed between CyI and applicants



During the Mobility

As soon as student arrives at the host organization, he/should inform the Office of Graduate Studies in order to release the first payment



As soon as student arrives at the host organization, he/should inform the Office of Graduate Studies in order to release the first payment



Any changes occurred during mobility to be reported immediately to the Office of Graduate Studies

Any changes occurred during mobility to be reported immediately to the Office of Graduate Studies



End of Mobility

Student to secure from the Host institution the Mobility Certificate to facilitate the payment of the outstanding balance of ERASMUS grant



Student to secure from the Host institution the Mobility Certificate to facilitate the payment of the outstanding balance of ERASMUS grant





Student to secure from the Host institution the Transcript to enable ECTS transfer



Student to secure from the Host institution documents (i.e. final interview report) to enable ECTS transfer



OLS

Student to undergo second OLS Language Assessment according to regulations

Student to undergo second OLS Language Assessment according to regulations





Student to submit final report to the Mobility Tool

Student to submit final report to the Mobility Tool





CyI Reimbursement form together with supporting documents to be submitted to the Office of Graduate Studies



CyI Reimbursement form together with supporting documents to be submitted to the Office of Graduate Studies


Useful link:

Erasmus Student Network (ESN) – Non-profit European students organization

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