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Staff Mobility

The Mobility should take place between 1st of July of current year and 30th of September of the following year. There are two mobility types for Staff    

1) Staff Mobility for Teaching  (STA) Open for teaching staff:
For teaching mobility:
  • Host institutions should have ERAMUS + Charter
  • CyI and the host institutions must have an inter-institutional agreement. If not, you should initiate the process by contacting interested parties in the host organization.
  • Should include minimum eight hours of teaching.
  • Mobility Agreement has to be signed by host organizations prior to the departure.
  • The teaching assignment should be integrated into the curriculum of the receiving institution.

2) Staff Mobility for Training (STT) Open for administrative/academic/non-academic staff members:
For training, the receiving organisation can be a Higher Education institution awarded with an Erasmus Charter, any public or private organisation active in the labour market or in the fields of education, training and youth, such as: 
  • a public or private, a small, medium or large enterprise (including social enterprises);
  • a public body at local, regional or national level;
  • a social partner or other representative of working life, including chambers of commerce, craft/professional associations and trade unions;
  • a research institute;
  • a foundation;
  • a school/institute/educational centre (at any level, from pre-school to upper secondary education, and including vocational education and adult education);
  • a non-profit organisation, association, NGO;
  • a body providing career guidance, professional counselling and information services

 - Mobility Agreement should be agreed and signed prior to the departure.
 - The host organization should be in EU.
 - Maximum duration for the training is five days.

Participation to a conference is not eligible for ERAMUS+ funding.

The 'Mobility Agreement’ should be prepared prior to the start of the mobility period. These agreements define the target learning outcomes for the learning period abroad, specify the formal recognition provisions and list the rights and obligations of each party.


PROCEDURE FOR STAFF MOBILITY

The Office of Graduate Studies sends out a Call for Interest normally at the beginning of year, express your interest by replying to the message.

The application form should include three mobility destinations by the order of priority.

The form should be submitted within the deadline specified. (Normally around 15th of May).

The ERASMUS Sub-Committee will evaluate applications against the set selection criteria and according to the allocated funds.  The outcome of selection will be communicated in writing to applicants by the Office of Graduate Studies.


Next steps to follow:



Staff Mobility for Teaching

Staff Mobility for Training

Pre-requisite

Inter-institutional Agreement

(if there is no inter-institutional agreement with the host institution, teaching staff and Program Director should initiate the agreement)



Invitation Letter from the receiving organization. (within four months following the nomination by the ERASMUS Selection Sub-Committee)

Before mobility

With the assistance by the Office of Graduate Studies, the Mobility Agreement Teaching to be prepared by the staff member



Mobility Agreement Training to be prepared by the staff member.



Upon signatures by three parties, Business Travel Request/Leave Request form to be prepared.  Signatures from HR, ERASMUS Coordinator are needed before submitting.



Upon signatures by three parties, Business Travel Request/Leave Request form to be prepared.  Signatures from HR, ERASMUS Coordinator are needed before submitting.



Grant Agreement Staff Teachingto be signed between CyI and applicants

Grant Agreement Staff Training to be signed between CyI and applicants



End of Mobility

Staff member to secure from the Host institution the Mobility Certificate to facilitate the payment of the outstanding balance of ERASMUS grant



Staff member to secure from the Host institution the Certificate of Training to facilitate the payment of the outstanding balance of ERASMUS grant





CyI Reimbursement form together with supporting documents to be submitted to the Office of Graduate Studies

CyI Reimbursement form together with supporting documents to be submitted to the Office of Graduate Studies



In special cases the mobility venue is changed to the country where the travel allowance and individual support are higher, the initial amount will be balanced.

Useful link for Staff Training: iMOTION (http://staffmobility.eu/)

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